Facilities Use Fees

FACILITY USAGE FEES

Click here for the 2018-2019 Facility Rental Usage Agreement.

Whelton, Christopher
Assistant Superintendent for Finance & Operations 

Czarnecki, Dana
Administrative Assistant
dczarnecki@elmhurst205.org

Goals

The goal of the Finance Department is to provide the resources needed to support the advancement of student achievement and success in a fiscally responsible manner. The department manages all District operations and maintains the District Budget. They coordinate transportation, payroll, purchasing, residency verification, safety and security, food services, accounts payable and receivable, and oversee construction projects and facilities.

Click here for a financial timeline.

Curtin, Amy
Finance & HR Specialist
acurtin@elmhurst205.org

Czarnecki, Dana
Administrative Assistant
dczarnecki@elmhurst205.org

Floeckher, Annette
Accounts Payable
afloeckher@elmhurst205.org

Gaerlan, Adrian
Assistant Director of Financial Affairs
agaerlan@elmhurst205.org 

Pishkur, Laura
Bookkeeper
lpishkur@elmhurst205.org

Reed, Audrey
Benefits Coordinator
areed@elmhurst205.org

Setaram, Sharda
Payroll - Certified Staff
ssetaram@elmhurst205.org

Wassmann, Cathy
cwassmann@elmhurst205.org

SCHOOL USER CATEGORIZATION

Group A:

District 205 Schools

Group B: 

Elmhurst Park District (excludes use of stadium at no charge)

Group C:

District 205 Foundation, District 205 PTA’s, Scouting Groups, Booster Groups, SERG and Immaculate Conception (Hawthorne School’s  new gym only)  (excludes use of stadium at no charge)

Group D:  

Elmhurst Based Not for Profit Organizations.  Examples include: YMCA, Elmhurst Airborne, Team Elmhurst, Elmhurst Swim Team, Chamber of Commerce, Kiwanis, Lion’s Club, Elmhurst College, Elmhurst AAUW, Elmhurst Children’s Theater, Elmhurst Jaycees, AYSO, Visitation and Immaculate Conception (excluding Hawthorne’s new gym)

Group E:

Non-Elmhurst Not for Profit Organizations.  Example includes DuPage Symphony Orchestra

Group F:

Private, for profit groups and groups located outside of Elmhurst.  Examples include ACT, Aspirations Dance Company, DeForest Dance Academy, DuPage Dance Academy, Dynamic Math Institute, Excel Edge, Kaplan, Underseas Scuba and Wilson Montessori.

PAYMENT FOR SERVICES BY CATEGORY

 

User
Category

Charge
Facility
Usage Fee

Charge
Custodial
Fee
during
regular
hours

Charge
Custodial
Fee
for
Overtime
Hours

Charge
use
of
District Equipment

Other
Staff
Charges

Required to
submit an insurance certificate
per District Requirements

% Charged
to Facility Usage
Fee

A

 

 

 

 

 

 

0%

B

 

 

X

 

 

X

0%

C

 

 

X

X

X

X

0%

D

X

X

X

X

X

X

100%

E

X

X

X

X

X

X

150%

F

X

X

X

X

X

X

200%

RENTAL STAFF CHARGES

The renters are primarily responsible for the supervision of those using the facility.  Rental groups will identify the primary person responsible for supervision for each time and location (Please refer to Section X for additional information).  Rental groups will be responsible for any damage or excessive mess made by those participating, attending, and observing their event as well any person tangentially associated with the rental.  Full reimbursement for all expenses incurred by the district due to repair or clean-up will be provided by the renter.  Failure to make such a reimbursement may result in the loss of renting privileges. 

Security Fee

A security fee has already been factored into the Facility Usage Fees for all locations at York High School.  For all K through 8 locations, a security fee of $18.98 per hour will be added to any rental that has more than 50 attendees. Some examples of K-8 rentals that may require a security charge are: games, tournaments, plays and dance recitals.

Fixed Custodial Fee

 

Regular Time Fee

Saturday, Holiday or K-8 after 3:00 p.m. During Summer, Winter or Spring Break Fee

Sunday Fee

Rentals 2 hours or less with less than 25 attendees.

$24

$34

$44

Rentals more than 2 hours and less than 4 hours with less than 50 attendees OR rentals 2 hours or less with 25 to 49 attendees.

$44

$69

$90

Rentals between 4 hours and 8 hours with less than 50 attendees.

$89

$134

$178

Rentals over 8 hours OR with more than 50 attendees.

Rentals over 8 hours or with an anticipated peak attendance of 50 or more will be quoted and billed based on the actual scope and requirements of the rental request.  

Other Staff Charges

Position

Rate/Hour

Kitchen Supervisor*

$24.53

AV Tech

$32.93

Lifeguards**

$19.76

Pool Supervisor

$27.72

*A food service employee must be present whenever a kitchen or serving line is used.
**Outside groups may provide their own lifeguards as long as they meet the requirements in Exhibit II – York High School Aquatic Center Use Policy.

SECTION VII

CHARGES FOR USE OF EQUIPMENT (PER DAY)*

LCD Projector and Screen**

$25                       $50                      $62.50

Elmo Document Camera with Screen

$25                       $50                      $62.50

Portable Sound System

$50                       $100                    $125

Fixed Sound System

$25                       $50                      $62.50

WIFI Access (per rental group)

$40                       $80                      $100

Lectern

$10                       $20                      $25

Upright Piano

$50                       $100                    $125

Platform Risers

$50                       $100                    $125

Choral Risers

$75                       $100                    $125

Field House Batting Cages

$25                       $50                     $62.50

Hurdles & Track Equipment

$25                       $50                     $62.50

Football Down and Yard Markers

$15                       $30                     $37.50

Scoreboard

$25                       $50                     $62.50

Table (Set-up)

$5/each                 $10                     $12.50

Chair (Set-up)

Music Stands

$1/each                 $2/each               $2.50/each

$1/each                 $2/each               $2.50/each

Other Requests

                Determined by the District

Equipment, fixtures, furniture, or materials shall not be brought into Facilities without written permission by the District, at the discretion of the superintendent.  Exceptions may be granted at the time of approval of the request to use the Facilities.  Such equipment, furniture, or materials brought into the Facilities must be removed from the premises at the conclusion of the time granted or the conclusion of the use agreement, and those items remaining must be stored. The storage must be in a manner prescribed by the District so as to prevent any interference of normal school operations or the use of the Facilities by the District or other organizations or individual(s). School equipment, fixtures, furniture, or materials shall not be moved within or removed from the area of normal use without written permission granted at a time of approval of the request for use of the Facilities.  Movable equipment shall not be used outside the Facilities.  User groups shall be held responsible for any damage or loss to school property.

*Subject to availibility

**May require AV Tech

FACILITY USAGE FEES

Rental Area

Hourly Fee

York Classroom

$17.00

York Forum Room

$23.00

K-5 Gym/Multi Purpose

$7.00

Bryan Gym[1]

$17.00

Churchville Gym

$12.00

Sandburg Gym

$7.00

Kitchen/Cafeteria (Middle Schools Only)

$17.00

Auditorium[2]

$74.00

York Field House[3] - North Court

$13.00

York Field House[3] - Central Court $13.00
York Field House[3] - South Court Court $13.00
York Field House[3] - Track/Batting Cages $11.00

York Campbell Gym

$23.00

York South Gym

$23.00

York Commons

$29.00

York Café

$29.00

York Black Box Theater[2]

$29.00

York Aquatic Center[4]

$45.00

York Stadium[5]

$278.00

District Conference Room(s)[6]

$23.00

 

1] Bryan’s Gym can be rented at $34.00/hour with air-conditioning. 

[2] Lighting and sound will require AV Tech.

[3] York Field House price does not include air-conditioning.

[4] Please refer to York High School Aquatic Center Use Policy - Exhibit II

[5] Please refer to York High School Stadium Use policy - Exhibit I  

[6] No equipment charge for existing furniture. Not available for rent on weekends or holidays.