Facilities Use Fees

FACILITY USAGE FEES

Click here for the 2021-2022 Facility Rental Usage Agreement.

SCHOOL USER CATEGORIZATION
Group A: District 205 Schools
Group B: Elmhurst Park District (excludes use of stadium at no charge)
Group C: District 205 Foundation, District 205 PTA’s, Scouting Groups, Booster Groups, SERG and Immaculate Conception (Hawthorne School’s new gym only) (excludes use of stadium at no charge)
Group D: Elmhurst Based Not for Profit Organizations. Examples include: YMCA, Elmhurst Airborne, Team Elmhurst, Elmhurst Swim Team, Chamber of Commerce, Kiwanis, Lion’s Club, Elmhurst College, Elmhurst AAUW, Elmhurst Children’s Theater, Elmhurst Jaycees, AYSO, Visitation and Immaculate Conception (excluding Hawthorne’s new gym)
Group E: Non-Elmhurst Not for Profit Organizations. Example includes DuPage Symphony Orchestra
Group F: Private, for profit groups and groups located outside of Elmhurst. Examples include ACT, Aspirations Dance Company, DeForest Dance Academy, DuPage Dance Academy, Dynamic Math Institute, Excel Edge, Kaplan, Underseas Scuba and Wilson Montessori.

PAYMENT FOR SERVICES BY CATEGORY

RENTAL STAFF CHARGES

The renters are primarily responsible for the supervision of those using the facility.  Rental groups will identify the primary person responsible for supervision for each time and location (Please refer to Section X for additional information).  Rental groups will be responsible for any damage or excessive mess made by those participating, attending, and observing their event as well any person tangentially associated with the rental.  Full reimbursement for all expenses incurred by the district due to repair or clean-up will be provided by the renter.  Failure to make such a reimbursement may result in the loss of renting privileges. 

Security Fee

A security fee has already been factored into the Facility Usage Fees for all locations at York High School.  For all K through 8 locations, a security fee of $19.35 per hour will be added to any rental that has more than 50 attendees. Some examples of K-8 rentals that may require a security charge are: games, tournaments, plays and dance recitals.

Fixed Custodial Fee

Other Staff Charges

[1] A food service employee must be present whenever a kitchen or serving line is used.

[2] Outside groups may provide their own lifeguards as long as they meet the requirements in Exhibit II – York High School Aquatic Center Use Policy.

CHARGES FOR USE OF EQUIPMENT (PER DAY)[1]

Equipment, fixtures, furniture, or materials shall not be brought into Facilities without written permission by the District, at the discretion of the superintendent.  Exceptions may be granted at the time of approval of the request to use the Facilities.  Such equipment, furniture, or materials brought into the Facilities must be removed from the premises at the conclusion of the time granted or the conclusion of the use agreement, and those items remaining must be stored. The storage must be in a manner prescribed by the District so as to prevent any interference of normal school operations or the use of the Facilities by the District or other organizations or individual(s). School equipment, fixtures, furniture, or materials shall not be moved within or removed from the area of normal use without written permission granted at a time of approval of the request for use of the Facilities.  Movable equipment shall not be used outside the Facilities.  User groups shall be held responsible for any damage or loss to school property.

[1] Subject to availability

[2] May require AV Tech

FACILITY USAGE FEES

[1] Bryan’s Gym can be rented at $35.00/hour with air-conditioning.  

[2] Lighting and sound will require AV Tech. 

[3] The York Field House price does not include air-conditioning.

[4] Please refer to York High School Aquatic Center Use Policy – Exhibit II

[5] Please refer to York High School Stadium Use Policy – Exhibit I

[6] No equipment charge for existing furniture. Not available for rent on weekends or holidays.