Finance & Operations

Finance & Operations Staff

Chris Whelton
Assistant Superintendent of Finance & Operations
cwhelton@elmhurst205.org

Marisa Costa
Payroll - Support Staff
mcosta@elmhurst205.org

Amy Curtin
Finance & HR Specialist
acurtin@elmhurst205.org

Dana Czarnecki 
Administrative Assistant
dczarnecki@elmhurst205.org

Annette Floeckher
Accounts Payable
afloeckher@elmhurst205.org

Adrian Gaerlan
Assistant Director of Financial Affairs
agaerlan@elmhurst205.org

Laura Pishkur
Bookkeeper
lpishkur@elmhurst205.org

Audrey Reed
Benefits Coordinator
areed@elmhurst205.org

Sharda Setaram 
Payroll - Certified Staff
ssetaram@elmhurst205.org

Cathy Wassmann
Business Office Assistant
cwassmann@elmhurst205.org

Quick Links

GOALS

The goal of the Finance Department is to provide the resources needed to support the advancement of student achievement and success in a fiscally responsible manner. The department manages all District operations and maintains the District Budget. They coordinate transportation, payroll, purchasing, residency verification, safety and security, food services, accounts payable and receivable, and oversee construction projects and facilities.

Financial Timeline

In Illinois, a school district’s Fiscal calendar begins on July 1 and ends on June 30. In Elmhurst District 205, we begin the budget process in February, when the Board of Education authorizes administration to begin to construct the next fiscal year budget. During the months of February, March and April, the Business Office begins to acquire the data necessary to build the budget. This data includes enrollment expectations, expected personnel changes, equipment and supply requests, curriculum adoptions and future initiatives and plans. Administrators, principals and teachers all work together in various committees to make decisions regarding instructional, operational and safety programs and the programs’ impact on the budget. 

During this time, the Business Office works to make accurate predictions regarding the amount of revenue that is expected for the coming fiscal year. We solicit information from the State Board of Education, the Federal agencies responsible for grants, the DuPage County Clerk and the Assessor’s office, in order to make educated predictions about what dollars the District will have to facilitate a highly effective educational program.

In May and June, we finalize our preliminary budget and enter the figures into our finance program and the legal budget form required by the State Board of Education. We begin to have budget workshop meetings with our own Board of Education in June, July and August, seeking their input on the finances of the District and the initiatives the Administration recommends. Since these meetings occur in a public forum, parents and local citizens are encouraged to provide their input as well. In August, we also post a tentative budget, incorporating these ideas and recommendations. Also in August, at least 30 days from the date of adoption of the budget, a formal notice of a budget hearing is placed in a local newspaper. In September, that hearing will take place, with an expected adoption of the final budget after the hearing.

In October, the District’s independent auditors will present their annual audit to the Board of Education, providing their opinion regarding the District’s financial operations in the previous fiscal year. Later in October, we begin to bring preliminary information to the Board about the tax levy for the next year. In November, a hearing regarding the levy will take place and the Board will adopt the levy. We then file the levy with the County, and wait until the following March to ascertain what local tax distribution the District will receive. In the months of December, January and February, we also work on putting together bids and RFP’s for any construction, mechanical or technology work that is needed to be initiated during the summer.

RESOURCES

APPROVED LEGAL BUDGET BY SCHOOL YEAR

ANNUAL FINANCIAL REPORT

LEARN ABOUT ILLINOIS SCHOOL DISTRICT BUDGETS

Learn About Illinois School District Budgets

Mechanics of a school district budget

This resource offers an introduction to school finances and helps to explain the budget process.  This resource does not offer specifics related to District 205, but rather an overview of the school budgeting process state-wide.

COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)

COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)

Posted below are the Comprehensive Annual Financial Reports (CAFR) for Elmhurst Community Unit School District 205 for the past five years. This report presents complete information about the District's financial position at year-end and financial activities during each of the described fiscal years. Responsibility for both the accuracy of the data presented and the completeness and fairness of the presentation including all disclosures are the responsibility of the management of the District.

CONTRACTS >$25,000

ANNUAL STATEMENT OF AFFAIRS