Previous versions can be found on the Board Audio/ Highlights/Minutes page for 2011 and 2010
...from the November 26, 2013 Board of Education Meeting
HONORED BY PROCLAMATION OF THE BOARD
College Board Names Advanced Placement National Scholars
The College Board’s Advanced Placement Program provides willing and academically prepared students the opportunity to take rigorous college-level courses while still in high school and to earn college credit, advanced placement, or both for successful performance on the AP Exams.
Recognition was recently awarded to 17 York Community High School students in the National Advanced Placement Scholar category, which is granted to students who receive an average score of at least four out of five on all AP Exams taken, and scores of four or higher on eight or more of those exams.
One senior from the Class of 2014 and 16 members of the Class of 2013 earned the prestigious distinction of receiving a top score of five on multiple AP exams as follows: Karen Altergott - 10 AP exams with a top score on eight; Ellen Barry - ten AP exams with a top score on eight; Andrew Douglas - Class of 2014 - eight AP exams with a top score on seven; Evan Fabry - 11 AP exams with a top score on nine; Maureen Feeney - nine AP exams with a top score on three; Jenna Honeywell - nine AP exams with a top score on seven; Graham Johnson - eight AP exams with a top score on seven; Joseph Kleinhans - ten AP exams with a top score on nine; Laura Krance - eight AP exams with a top score on seven; Justin McDonough - 12 AP exams with a top score on eight; David McKay - 10 AP exams with a top score on six; Thomas Rebers - 11 AP exams with a top score on four; Gabriella Riek - 10 AP exams with a top score on five; Kailey Slavik - eight AP exams with a top score on seven; Spencer Wegner - 12 AP exams with a top score on seven; and Matthew Wilbur - nine AP exams with a top score on seven.
The designation of State AP Scholar is granted to one male and one female in each U.S. state by earning scores of three or higher on the greatest number of AP exams and then earning the highest average score (at least 3.5) on all AP exams taken. York Class of 2013 graduate Ushasi Naha was honored as both an Advanced Placement Scholar and a State AP Scholar, becoming the first York Community High School student to earn this distinguished honor by completing 19 AP exams and scoring five on 14 of them.
Through 34 different college-level courses and exams, AP prepares students with the opportunity to earn college credit or advanced placement and stand out in the college admission process. More than 3,600 colleges and universities annually receive AP scores. Most four-year colleges in the U.S. provide credit and/or advanced placement for qualifying exam scores.
York Named to AP Honor Roll for Fourth Year in a Row
In addition, earlier this month, Superintendent Dave Pruneau received a letter from the College Board congratulating Elmhurst District 205 for being named to the Fourth Annual AP District Honor Roll, marking the fourth year in a row that York Community High School has achieved this honor. A total of 477 school districts in the U.S. and Canada earned a place on this year’s list. The AP District Honor Roll recognizes efforts to open AP classroom doors to a significantly broader pool of students, while maintaining or improving the percentage of students earning scores of 3 or higher. Since improvement in AP results typically takes sustained effort; the AP District Honor Roll is based on examination of three years of AP data: 2011, 2012 and 2013 data from all students who took AP Exams in May of those years. The letter states, “This is an inspirational benchmark for your district.”
Board Appreciation Day Recognition for 2013
Superintendent Dave Pruneau read the following statement on Tuesday evening:
November 15, 2013, was designated as School Board Members’ Day in Illinois. Elmhurst District 205 joins other districts across the state in thanking these community volunteers for their commitment and contributions to our public schools.
Our school board members serve without monetary compensation to make public education and District 205 the best it can be for every child. During these difficult fiscal times, they develop policies and make tough decisions on complex educational and social issues that affect the entire community and the lives of individual students.
They bear responsibility and oversight for an overall annual budget of $119.5 million; 8,350 students from Early Childhood through 12th grade; nearly 1,000 employees; and 15 buildings that sit on 125 acres.
Preparing today’s students to be productive citizens and the leaders in a global economy is a tremendous task. As elected officials, school board members are the voice of their community, serving first and foremost in the best interest of our schoolchildren.
Often we take for granted the service that these education advocates provide. Taking time out to say “thank you” is the least we can do, as they provide vision and leadership for student achievement, academic programs, district funding and school facilities. Their service ensures that decisions about Elmhurst public schools are made locally by those most familiar with the needs of our community.
School board members deserve recognition and gratitude for their unfailing commitment to the continuing success of our students now and in the future. Many thanks to Board President Jim Collins, Vice President Shannon Ebner, Secretary Karen Stuefen and members Chris Blum, John McDonough, Emily Bastedo and Dr. Margaret Harrell.
To recognize this service to our school community in a tangible way that benefits students, books have been chosen by our EC-5 librarians and donated to each District 205 elementary library, as well as Madison Early Childhood Center, on behalf of the Board of Education.
Freedom of Information Act Requests
Two FOIA requests were received: one was for student records, which was denied; the other was for copies of Elmhurst Teachers’ Council contracts dating back to 2000, which was granted.
PMA Five Year Projections
Doreen Linderman, Senior Financial Advisor for PMA Financial Network, presented the PMA Financial Planning Program, a five year overview and projection of District 205’s finances. PMA serves as the District’s third-party financial advisor.
The report focuses on the main categories of District 205’s budget from FY 2014 through 2019. Revenue assumptions include the areas of property taxes (84.1%), other local taxes (6.3%), federal dollars (2.9%) and monies from the State of Illinois (6.7%). About 2.5% of that 6.7% comes from General State Aid (GSA).
GSA was funded at 95% by the State in FY 12, at 89% in FY 13 and is predicted to be at 88.7% in FY 14, translating to $2.9M is 2014 and 2015 and $3M in 2016-2019.
New construction Equalized Assessed Value (EAV) growth was $20.4M in 2012 (the last year for which there is actual data), following a high of $54.1M in 2011 – that spike due to the hospital being placed on the tax roll for one year. The PMA projection is $20M for 2013 and $30M for 2014, while the assumption for 2015-2019 is $25M.
The model also assume a Consumer Price Index (CPI) of 1.5% for 2014 and 2015, with a 1.8% projection for 2016-2019. Following declining Equalized Assessed Value (EAV) for the past couple of years, a 1% decrease is still predicted for 2014; no EAV change is projected for 2015-2017; and a 1% increase is assumed for 2018 and 2019.
The model shows moderate increases for both student enrollment (30-60 students) and staffing through 2018. The Board of Education and administration have discussed the need for a new demographic study (as noted in minutes from the November 19 Finance and Operations Committee meeting). A new study will use much more current research and data analysis to provide a more accurate forecast.
On the expenditure side, salaries and benefits are always the biggest expenditure in education and comprise about 70% of the total for District 205. Benefit costs are increasing at a rate of 8% per year. The current teachers’ contract runs through 2015; future years are subject to negotiations. The PMA model assumes increases based on existing contracts.
Additional major expenditure categories include: purchased services, 12.2%; other objects, 11.4%; supplies and materials, 4.6%; capital outlay, .6% and non-capitalized equipment, .3%. Non-personnel expenditures are expected to increase 2% annually. Expenditures for textbooks, technology and capital projects are calculated using District 205’s long-range plan.
Although the FY14 budget shows a $2.5M deficit, this figure includes the capital maintenance projects from last summer – the pool roof at York, bleachers at Bryan and Churchville, and gym lockers at all three middle schools. FY15 has a deficit of only $421,776, while surpluses are projected for FY16-19, ranging from $205,512 to $2.67M.
Additional reserves are beneficial with such uncertainties as: a possible pension shift from the State to local school districts (to be voted on in Springfield this week); student enrollment growth (particularly in specific boundary areas, such as Field); financial instability of the State of Illinois related to education funding; health insurance premium increases (Affordable Care Act); and expanding instructional programming necessary to meet the needs of District 205 students.
PMA will return with updated projections in late January, once CPI has been established for 2013 and preliminary staffing figures are available.
Finance and Operations Committee chair Chris Blum presented the potential impact that development of the old Elmhurst Hospital campus on Berteau might have on District 205, both in terms of capacity (capital) and operating budget. The subdivision impact fee, which is within city ordinance, is designed to help mitigate the cost to the school district for educating additional students. This fee has not been updated in several years. The existing impact fee is $6,500 per house, based on a two-home subdivision.
“The impact on us is significantly higher than the impact fee in the existing ordinance. This is an opportunity to put the facts out there and start a discussion with our City partners,” said Mr. Blum. “The impact could be anywhere from $50,000 to $95,000 per home, upwards of $2.5M in total. We would not receive as much tax income from these new homes as we would have to spend at $12,000+ per student, per year on their education.”
Board President Jim Collins noted, “We’ve been lucky that the teardown phenomenon has been generally spread across this community and, therefore, hasn’t impacted any one school adversely. A development of this magnitude would have significant impact on one or two of our schools.”
There was consensus of the Board of Education that the Park/City/Schools Committee would be an appropriate vehicle to continue discussions that would explore public/private use of the Berteau campus land, with the hope of elevating it to higher use for the good of the community. Mr. Collins and John McDonough serve on that committee on behalf of District 205.
BOARD COMMITTEE REPORTS
The Policy Committee met on November 11, 2013. Minutes may be accessed by clicking here. Topics discussed included:
- Review of Graduation Requirement Policies
- Electronic Signage within the City
- Advertising as a Source of Revenue
- Policy Updates
Chairman John McDonough reviewed the previous discussion on the increase of science credits and change in graduation requirements for York High School, which required a corresponding policy change.
Board Improvement Committee
The Board Improvement Committee met on October 29, 2013. Minutes may be accessed by clicking here. Topics discussed included:
- January Board of Education Mid-Year Review
- PTA/Board Community Forum
Chairman Shannon Ebner outlined six possible topics for discussion at the Board of Education Mid-Year Review – mission and vision (possible creation of a tag line), district culture, Harris Survey feedback (based on brown bag lunches held by Board members), the community presentation and next steps, reviewing top priorities for each committee going forward, and the June Board Retreat.
Performance Management Committee
The Performance Management Committee met on November 14, 2013. Minutes may be accessed by clicking here. Topics discussed included:
- District Performance Indicators (DPIs)
- How to attract, hire, retain and develop employees
Chairman Karen Stuefen reported there was discussion of the roadmap and how we are intentionally planning for continuous improvement. “It’s around the DPIs, culture, Harris Poll, but how does it align? It’s a big picture, goal setting look at the departments. One perspective is looking forward and one is looking back to see how we progressed,” she reported.
Another potential topic suggested for the Mid-Year Review was revisiting the DPIs and benchmarks.
Finance and Operations Committee
The Finance and Operations Committee met on November 19, 2013. Minutes may be accessed by clicking here. Topics of discussion included:
- October Monthly Financial Report
- Demographer Information
- Summer Facilities Projects for 2014
- Impact Fee Calculation
- Updates - including the PMA presentation for November 26
Chairman Chris Blum reported that Assistant Superintendent for Finance and Operations Chris Whelton is currently pursuing RFPs for a demographic study. He also noted that after completing the $2.3M list of suggested items for this summer’s facilities projects, the District will have exhausted its capital fund.
SUPERINTENDENT’S CONSENT AGENDA
The Board voted unanimously to approve the following consent agenda items:
- Personnel Report
- Financial Reports
- Acceptance of School Report Cards
- Approval of New/Modified York High School Courses
- Approval of Revised Policy #6:300 - Graduation Requirements (First Reading)
- Approval of Revised Policy #6:320 - High School Credit for Proficiency (First Reading)
- Approval of Revised Policy #2:105 - Illinois Ethics and Gift Ban Act (Second Reading and Adoption)
- Approval of Revised Policy #5:185 - Family and Medical Leave (Second Reading and Adoption)
- Approval of Revised Policy #7:340 - Student Records (Second Reading and Adoption)
UPCOMING MEETINGS AND EVENTS
Tuesday, December 3 – Bryan Middle School Choir Winter Concert – 7:00 PM – Bryan Auditorium
Thursday, December 5 – York High School Holiday Band Concert – 7:30 PM – Baker Auditorium
Monday, December 9 – Curriculum and Instruction Committee Meeting – 6:00 PM – D205 Center
Tuesday, December 10 – Finance and Operations Committee Meeting – 6:30 PM – D205 Center
Tuesday, December 10 – Churchville Middle School Band/Orchestra Winter Concert – 7:00 PM – Gym
Tuesday, December 10 – Sandburg Middle School Choir Winter Concert – 7:00 PM – Auditorium
Thursday, December 12 – York High School Winter Art Show – 6:00 PM – York Commons
Thursday, December 12 – York High School Choral Concert - 7:30 PM – Baker Auditorium
Monday, December 16 – Bryan Middle School Band/Orchestra Winter Concert – 7:00 PM – Auditorium
Monday, December 16 – Board Improvement Committee Meeting – 7:00 PM – D205 Center
Tuesday, December 17 – Board of Education Meeting – 7:30 PM – District 205 Center
Wednesday, December 18 – Churchville Middle School Choir Winter Concert – 7:00 PM – Auditorium